Central Office Administrator

Employer Information

Mount Charles

E: hr@mountcharles.com

T: 028 9032 0070

W: http://www.mountcharles.com/

Central Office Administrator
Mount Charles Head Office

The Mount Charles Group is seeking a Central Office Administrator to join our Finance Team in Head Office, based on the Ormeau Road in Belfast.

The successful candidate will benefit from working in a modern office building based in the centre of Belfast. The core hours of work will be 9am to 5pm Monday to Friday, with Flexi time benefits.

What you'll do in this role
Reporting to the Operational support Manager, you will assist in the smooth day to day running of TimeGate Time and Attendance Software, including processing new starts and leavers.

What will make you perfect for the job?
You will be an experienced administrator with exceptional communication skills and strong competence using Microsoft Office. You will be organised, hardworking and have a passion for the role that you do.

Key duties and responsibilities will include but are not restricted to;
•            Day to Day managing on TimeGate System
•            Inputting starters and leavers to TimeGate System
•            Liaise with Managers on arbitrations and failed duties
•            Maintain arbitrations and failed duties in TimeGate, help site Managers when required
•            Clearing down all emails from Managers regarding changes to TimeGate
•            Run and analyse reports for payroll each month
•            Manage all change of details and schedules to TimeGate System
•            Manage running of Central Process for one off Jobs, contract management changes, any other central management as requires

The ideal Candidate will have:
•            Good knowledge of excel, pulling together excel information
•            Good knowledge of payroll administration an advantage
•            Good knowledge of multi-site contract management an advantage
•            Experience in dealing with email queries, telephone queries an advantage
•            Experience in multi-site contracts an advantage
•            Good communication and telephone manner a must
•            Willingness to work in a fast-paced environment
•            Working knowledge on TimeGate would be advantageous

Rate of pay: Negotiable depending on experience.

Hours of Work: 37.5 hours per week, to suit the needs of the business.  

Applicants should note that based on the response, the Company may increase shortlisting criteria.

The Mount Charles Group is an equal opportunities employer and welcomes applications from all sections of the community.


  • Permanent
  • Head Office
  • Closing date: Thursday 21 Jan 2021
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