HR Assistant

ARCC Communications

Duties and Responsibilities: 

• Coordinate the ARCC recruitment process, including placing adverts, shortlisting CVs and arranging interviews, either through talking to agencies or through our advertising network.
• Assisting the HR Manager with the delivery of company inductions, one-month reviews, disciplinaries and exit interviews.
• Coordinate the recruitment of subcontractors including and not limited to contracts, inductions and invoicing details.
• Administer letters and contracts for employees and subcontractors regarding recruitment, right to work, changes and absence and delivery of IT equipment.
• Process holiday / leave requests onto the company system and liaise with management for authorisation and raising trends to management, where necessary.
• Monitor appraisals and probationary period paperwork when due and communicate and support managers in the process.
• Undertake and maintain both employee and subcontractor personnel files, ensuring they conform to HR and GDPR legislation.
• Undertake DBS, Police Vetting and Driving License checks for all relevant employees and subcontractors as required.
• Maintain and set up the Site Live personnel data by entering correct information and ensuring maintenance of data.
• Update daily and raise any concerns with our Covid track and trace database, ensuring employee safety is paramount.
• Carry out and maintain DSE assessments for all staff ensuring they work safely and with the correct equipment
• Purchase and send out company gifts when necessary.
• Support with payroll queries where necessary.
• Support with the wellbeing strategy to ensure all departments are fully aware of who / where to go to if they require help, becoming an ambassador of the ARCC Wellbeing Team.
• Support the Head of HR with projects and work as necessary
• Provide support to both the H&S and Training departments where required.
• To undertake other duties not specifically stated which from time to time are necessary without altering the nature or level of responsibility

General Responsibilities

• To adhere to the Company’s Equal Opportunities policy in all activities, and to actively promote equality of opportunity wherever possible.
• To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act (1974) and relevant EC directives.
• To work in accordance with the Data Protection Act
• To provide a healthy and comfortable working environment
• Skills – Essential
• Effective Communication skills including an excellent telephone manner
• Good influencing and advisory skills
• Honest approach to work
• Excellent computer skills (Microsoft Office and specific in-house software e.g. SiteLive)
• Good level of maths and number skills
• Proven ability to work and learn in fast-paced environment
• Ability to organise work in a timely and effective manner
• Ability to prioritise and organise work effectively creating agendas, minutes, correspondence, documentation and presentations
• Able to multi task on a variety of tasks working independently and, in a team, oriented, collaborative environment
• Experience – Desirable
• Previous experience of working in HR and in a confidential manner
• Effective communicator
• Ability to work under pressure and work towards tight deadlines
• Proficient in the use of Microsoft packages – Word, Excel and Outlook.
• Working knowledge of HMRC rules and guidelines