Team Administrator – Prestige Underwriting Services Limited

Employer Information

Prestige Insurance Holdings Ltd

E: hr@prestigeholdings.co.uk

T: 02890 355582

W: http://www.prestigeholdings.co.uk/

The Prestige Group incorporates Abbey Insurance Brokers, Prestige Underwriting Services, Autoline Insurance, Prestige Underwriting Services (Ireland), Customer Claims Assist, Cover.Net, Octane Underwriting and Markets and Reliable Cars.

Job Title: Team Administrator
Reporting To: Managing Director

Purpose of the Job

The post holder will provide dedicated administrative support to the Prestige Managing Director and Underwriting Senior Team (Directors and Heads). In addition, the post holder may be required to support departments on an ad hoc basis i.e. customer-related activity. This will be a hybrid role and the successful caniddate will need to have reasonable access to either the Basildon or Ipswich offices (applicants in GB) or West Street, Carrickfergus office (applicants in NI).

Job Accountabilities

Main Duties

  • Provide dedicated administrative support for the Underwriting Managing Director, Directors, and Heads of Department, including diary management, making travel bookings, handling phone calls, assisting with expenses, dealing with general enquiries and requests, dealing with email and other correspondence.
  • Ensure all necessary arrangements are made for the smooth running / hosting of virtual, office-based, and offsite meetings including diary co-ordination and room preparation / management.
  • Support the management and day to day running of the office, including maintaining office supplies.
  • Provide support to the MD, Director, and Heads of Department for virtual, office-based and offsite meetings, including the preparation / dissemination of meeting materials and taking formal minutes as required.
  • Meeting and greeting visitors at all levels of seniority and liaising with clients, suppliers and other staff, both virtually and office-based, as required.
  • Support the coordination of key internal and external communications from the MD, Director, and Heads of Department, as and when required.
  • Support the planning, co-ordination and delivery of events and initiatives as / when required i.e. BIBA, MGAA.
  • Undertake internal and/or external training as deemed necessary by the Company.

General Duties

  • Ensure compliance with all Company policies and procedures, including health and safety procedures.
  • Carrying out other functions as deemed necessary by the Managers for the effective operation of the Company.

Essential Criteria

  • A minimum of 5 GCSE passes at grade C or above, including English and Maths.
  • 2 A Levels or equivalent at grades A-C.
  • Excellent Computer Skills, working experience of Microsoft applications including PowerPoint, Word, and Excel.
  • Full, clean driving licence with access to a vehicle.

Essential Personal Attributes

  • Strong written and verbal communication skills.
  • Accuracy with high emphasis on attention to detail.
  • Ability to prioritise and work on a variety of tasks and projects simultaneously.
  • Highly organised with good planning skills.
  • Ability to prioritise time and to meet deadlines.
  • Ability to work on own initiative.

Desirable Criteria

  • Relevant Administrative/ Word Processing/Secretarial qualification.

Remuneration and Conditions of Employment

  • Salary is negotiable, depending on qualifications and experience.
  • Hours of work are 5 days per week 9:00 a.m. – 5:00 p.m.
  • 20 days annual leave pro-rata plus any bank/public holidays that fall on a day on which you are normally contracted to work. Additional annual leave accrues based on length of service.
  • Company Pension Scheme.
  • Private Medical Insurance.
  • Eyecare Vouchers.
  • Staff Discount.
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